Free payment receipt template
Download the receipt template for Word, or as a PDF to print and fill in by hand. It's free and you don't need an account.
Receipt
- Receipt no.
- Date
- Received from
| Description | Amount |
|---|---|
What a receipt should contain
A receipt confirms that you've received a payment, and the exact requirements depend on your country and VAT status, so check with your accountant or tax office when in doubt.
- Receipt number and date
- A number so you can find the receipt again, and the date the payment was received.
- Who received the money
- Your name or company name and your address.
- Who paid
- The name of the person or company that paid you.
- What it was for
- A short description, such as the service, the product or the invoice number the payment settles.
- Amount and currency
- The amount received in a clearly stated currency. If you're VAT-registered, some countries also expect the tax rate and amount.
- Payment method
- Cash, bank transfer or card, so both sides know how the payment was made.
- Signature
- Your signature confirms receipt. It's especially common for cash payments.
How to use the receipt template
-
1
Pick Word or PDF
Fill in the Word file on screen, or print the PDF and write by hand when you're handed cash.
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2
Add your details once
Replace the placeholders with your name and address, add your logo and save the file as your master copy.
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3
Fill in each payment
Enter the next receipt number, the date, who paid, what for, the amount and the payment method.
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4
Sign, hand over and keep a copy
Sign the receipt, give it to the payer and keep a copy with your records.
Questions and answers
Is the receipt template free?
Yes. Download it without an account and use it for your own business as often as you like.
What's the difference between a receipt and an invoice?
An invoice asks for payment. A receipt confirms that a payment has been made. If a client has paid an invoice by bank transfer, the bank record often serves as proof, and a receipt is mostly used for cash payments.
Does a receipt need a signature?
It isn't required everywhere, but a signature makes the receipt stronger as proof, especially for cash payments.
Can I fill in the receipt by hand?
Yes. Print the PDF, fill it in by hand and make a copy or a photo for your own records before you hand it over.
Does a receipt need to show VAT?
If you're registered for VAT, a receipt can count as an invoice in some countries and then needs the tax rate and amount. If you aren't registered, don't show VAT. Check the rules where you work.
Keep track of which invoices are paid
Buezli records every payment against its invoice, including several partial payments, and shows which invoices are still open. Time tracking and invoicing are included. CHF 99 per active user per year, 30 days free without a credit card.
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