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Free invoice template

Download the invoice template for Word or Excel, or as a PDF to print and fill in by hand. It's free and you don't need an account.

Word (.docx) Excel (.xlsx) PDF to print

Prefer to fill it in online? Invoice generator

[Logo]

Invoice

Number
Date
Due date
DescriptionQtyPriceAmount
Total

What to fill in on the invoice template

The template has a field for everything an invoice usually needs, but the exact rules depend on your country and VAT status, so check with your accountant or tax office when in doubt.

Your details and your client's
Names and addresses of both sides. Add your VAT number if you're registered for VAT.
Invoice number
A unique number for every invoice, usually in sequence. Never reuse a number, even for a corrected invoice.
Invoice date and due date
When you issue the invoice and when payment is due, or a payment term such as 30 days.
Line items
What you delivered, with quantity, price and amount per line. Name the service period if it differs from the invoice date.
Total, VAT and currency
The total in a clearly stated currency. If you're VAT-registered, show the rate and the tax amount. If you aren't, leave VAT out.
Payment details
Your IBAN or other bank details and, if you like, a short thank you.

How to use the invoice template

  1. 1

    Choose a format

    Word is easiest for text and layout changes, Excel suits you if you prefer to work with numbers in cells. The PDF is for printing and filling in by hand.

  2. 2

    Add your details once

    Replace the placeholders with your name, address, VAT number and bank details, add your logo and save the file as your own master copy.

  3. 3

    Fill in each invoice

    Make a copy for every invoice. Enter the next number, the dates, your client and the line items, then check the total and the VAT.

  4. 4

    Save as PDF and send

    Export the invoice as a PDF, send it by email and keep a copy with your records. Many countries require you to keep invoices for several years.

Related

Questions and answers

Is the invoice template really free?

Yes. Download it without an account and use it for your own business as often as you like.

Should I use the Word or the Excel invoice template?

Both contain the same fields. Word makes it easier to adjust text and layout. Excel suits you if you like to keep quantities and prices in cells. For sending, save either one as a PDF.

Does it work as a freelance invoice template?

Yes. The template fits freelancers as well as small agencies and consultancies. If you bill by the hour, list the hours as the quantity and your hourly rate as the price.

Is there a faster way than filling in a template?

Yes. The free invoice generator on this site fills in the totals for you and creates the PDF directly in your browser, without an account.

Is a Word or PDF invoice an electronic invoice?

No. Some countries require structured electronic invoices for certain transactions, for example Italy for most invoices, and Germany and France increasingly between businesses. Check what applies to you before you rely on a PDF.

When copying templates gets old

Buezli creates invoices from the hours and expenses you've tracked, numbers them in sequence, sends them by email with the PDF and records payments. Your logo and details are filled in automatically. CHF 99 per active user per year, 30 days free without a credit card.

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